Flat 1 · 1 share · appointed 2019-06-01
FreeholdMate keeps your registers and records in order and gets your confirmation statement filed with Companies House on time, every year.
We'll find your building on the Companies House register — no account needed to look. Just browsing? Run a free compliance check first.
Enter your Companies House number or company name to get started.
Start typing and pick your building — no need to hit search
Self-managed buildings run well right up until something needs proper paperwork. These are the three moments that catch people out most.
A folder, an inbox, someone's memory. Until that someone sells up and takes it with them.
One missed confirmation statement is how buildings end up flagged for strike-off, and restoring one costs a lot more than doing it right.
A freeholder who forgot he still owed his signature two years ago, and now a sale can't complete without him.
An illustrative six-flat building. Click through the same five tabs the real app has.
Companies House charges its own £50 filing fee, separate from your subscription — collected here and paid on to them when we file, no markup.
When a flat sells, capture the transfer here. This updates the member register immediately and generates a ready-to-sign stock transfer form (J30) PDF.
Use this when brand new shares are being issued — for example a rights issue to fund major works — not when an existing share is simply changing hands (that's a transfer, above).
| Date | From | To | Flat |
|---|---|---|---|
| 12 Jan 2026 | David Chen | Common Ground Investments Ltd | 5 |
An illustrative building, not a real one. Every label, status and activity line above is copied from the real app.
We get it ready and keep you honest about what's due. You give it the final nod.
Directors, members and anyone who owns a meaningful stake (a "PSC", in Companies House speak), kept straight and always current, not scattered across three spreadsheets.
We build the checklist, chase whoever's still missing, and get it filed the moment everyone's signed off. No wondering if it's right, no scramble in week three.
Email reminders at 60, 30, 14 and 1 day(s) out, plus a heads-up the moment a director's ID verification is overdue, before it's the thing blocking your filing.
Record a sale and get a ready-to-sign stock transfer form generated automatically. It's the same form that quietly sinks completions when nobody kept track of who owns what.
Ask a plain-English question about ground rent, subletting or service charge, and get an answer in seconds, not a call to a solicitor.
Insurance certificates, minutes, accounts, major works notices, all in one vault, not one director's personal inbox.
Working out which form you need, chasing down who's still officially a director, second-guessing whether you filled it in right. Real evenings and weekends spent on admin, every year, instead of anything you'd rather be doing.
One independent company secretary service charges £282 + £1/flat + VAT, about £350/year for a 12-flat block. A full managing agent costs more again: £250–£500 per flat. Same statutory work, several times the price.
Restoring a struck-off company costs £341 in Companies House fees alone, plus catching up on every filing you missed at £50 each. If the building's assets already passed to the Crown, court restoration runs £1,000–£1,700+ and takes months.
No flat count, no calculator, no upsells. One plan, everything included.
Free to set up and use — you only pay when you're ready to actually file something.
Every feature, one price, whatever the size of your building.
Get started✓ Nothing to pay until the day you actually file something.
One price, whatever your flat count. Companies House's own £50 filing fee is separate, and we pass it on at cost. Recording a share transfer and generating the J30 is £20 a time.
Enter your company name or number and we'll pull your building off the Companies House register — you'll see what's on file before you're asked for anything.
Documents, correspondence addresses and lease Q&A are encrypted at rest, with TLS protecting everything in transit. Hosted in the UK — the only thing that ever leaves is a lease question you choose to ask our AI. Our Privacy Policy names every provider we use.
Every card payment is handled entirely by Stripe. We never see or store your card details. None of it touches our servers.
Export everything as a ZIP or delete your data outright, any time. Cancel your subscription whenever you like.
We show you exactly what's being submitted before it goes to Companies House, and until every director's ID is verified, nothing can go anyway.
We're ICO registered (reference ZC224240) and working through Companies House ACSP/AML authorisation as we scale. See our Privacy Policy and Terms for the full detail on where things stand today.
We get everything ready (checklist done, registers matched, nothing outstanding), so filing becomes a five-minute job once every director's signed off. Nobody on our team ever handles your company's Companies House authentication code — filing is automated on our end, not done manually by a person. Until our own Companies House agent registration is complete, ready-to-go submissions queue and go out the moment it lands, rather than being filed by hand in the meantime. Either way, you see exactly what's being sent before it goes anywhere.
You always do. We show you the filing before it goes and wait for your go-ahead. Nothing's ever sent to Companies House without you seeing it first.
No. We help you stay organised, hit your deadlines and get things filed correctly. For anything about disputes, forfeiture or a genuinely tricky lease clause, talk to a solicitor. Our AI lease reader says so too, if you ask it something like that.
Documents and sensitive details (correspondence addresses, registered emails, lease Q&A) are encrypted at rest. Nothing about your building leaves our systems except the odd question you choose to ask our AI about your own lease.
Yes, any time. The Registers page has an "Export as CSV" button that gives you every director, member and PSC on record. No support ticket, no waiting, no lock-in.
Yes. Same registers, same Companies House obligations. Right to Manage companies fit this just as well as share of freehold ones.
Not for the price. It's one flat fee whether you're a four-flat conversion or a forty-flat block. A bigger building just means more rows in your registers, not a bigger bill.
No. Creating an account, connecting your building, and using the registers, reminders and document vault are free — for as long as you like, no card needed. The only time you need an active subscription is the moment you actually go to file something with Companies House: a confirmation statement, a share transfer, that kind of thing. Have a proper look around first; pay once we're actually doing filing work for you.
Plain-English answers to what comes up most, written for volunteer directors rather than for accountants.
The £50 fee, the 14-day window, personal codes, and what to fix before you submit.
No automatic fine, but the strike-off risk is real. What Companies House does next, in order.
Yes, and here is how long it takes, plus every point where you can still stop it.
What a warning looks like on the public register, and how to keep an eye on it after.
The stock transfer form (J30), the member register, and the 25% check most boards miss.
Do you even need one, who can do it, and what the job actually involves. Our full guide.
We checked thousands of self-managed buildings. Two things stood out, and neither is size.