FreeholdMate
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✦ For share of freehold and Right to Manage buildings

The neighbour who's weirdly good at admin.

FreeholdMate keeps your registers and records in order and gets your confirmation statement filed with Companies House on time, every year.

We'll find your building on the Companies House register — no account needed to look. Just browsing? Run a free compliance check first.

freeholdmate.com/app
Dashboard Registers Confirmation Statement Share Transfer
42 Elm Court RTM Company Limited live Companies House data
Confirmation statement
Due 14 Mar 2027 Up to date
Company status
Active OK
3 directors
3 of 3 verified with Companies House
6 shareholders
on the register · 1 PSC
Submit to Companies House
Encrypted by default
Built by Share of Freehold directors
Free tool · no account needed

Is your building's paperwork actually up to date?

Enter your Companies House number or company name to get started.

Start typing and pick your building — no need to hit search

Sound familiar?

You didn't sign up to be a company secretary.

Self-managed buildings run well right up until something needs proper paperwork. These are the three moments that catch people out most.

The registers live nowhere

A folder, an inbox, someone's memory. Until that someone sells up and takes it with them.

The deadline sneaks up

One missed confirmation statement is how buildings end up flagged for strike-off, and restoring one costs a lot more than doing it right.

Every sale is a scramble

A freeholder who forgot he still owed his signature two years ago, and now a sale can't complete without him.

See it for yourself

This is what sorted looks like.

An illustrative six-flat building. Click through the same five tabs the real app has.

freeholdmate.com/app/company/12-42-elm-court-rtm-company

42 Elm Court RTM Company Limited

Company no. 09876543 · 6 Elm Court, Camden Road, London SW1A 1AA
Confirmation statement
Due 14 Mar 2027 Up to date
Nothing due for 229 days.
Company status
Active OK
No strike-off action on file at Companies House.
Directors
3
3 of 3 verified with Companies House
Shareholders
6
on the register · 1 PSC on record

Recent activity

  • Confirmation statement submitted. FreeholdMate will file this directly with Companies House.14 Jun 2026
  • Director appointment recorded: Mo Osei (appointed 2 Jun 2026).2 Jun 2026
  • Sarah Ahmed completed ECCTA identity verification.2 Apr 2026

Filing historylive Companies House data

  • CS01: Confirmation statement made up to 14 Jun 2026.14 Jun 2026
  • AP01: Appointment of Mo Osei as director.2 Jun 2026
  • CS01: Confirmation statement made up to 2 Apr 2025.2 Apr 2025

An illustrative building, not a real one. Every label, status and activity line above is copied from the real app.

What you get

Everything a company secretary would do, minus the bit where you become one.

We get it ready and keep you honest about what's due. You give it the final nod.

Registers, sorted

Directors, members and anyone who owns a meaningful stake (a "PSC", in Companies House speak), kept straight and always current, not scattered across three spreadsheets.

Your yearly statement, ready to go

We build the checklist, chase whoever's still missing, and get it filed the moment everyone's signed off. No wondering if it's right, no scramble in week three.

Never miss a deadline

Email reminders at 60, 30, 14 and 1 day(s) out, plus a heads-up the moment a director's ID verification is overdue, before it's the thing blocking your filing.

Share transfers, done properly

Record a sale and get a ready-to-sign stock transfer form generated automatically. It's the same form that quietly sinks completions when nobody kept track of who owns what.

Your lease, explained

Ask a plain-English question about ground rent, subletting or service charge, and get an answer in seconds, not a call to a solicitor.

One place for every document

Insurance certificates, minutes, accounts, major works notices, all in one vault, not one director's personal inbox.

However you do this, it costs you something

Do it yourself, let it slide, or pay someone else. Pick your cost.

10+ hrs

Do it all yourself

Working out which form you need, chasing down who's still officially a director, second-guessing whether you filled it in right. Real evenings and weekends spent on admin, every year, instead of anything you'd rather be doing.

£350+/yr

Pay someone else to do it

One independent company secretary service charges £282 + £1/flat + VAT, about £350/year for a 12-flat block. A full managing agent costs more again: £250–£500 per flat. Same statutory work, several times the price.

£450+

Let it lapse, get struck off

Restoring a struck-off company costs £341 in Companies House fees alone, plus catching up on every filing you missed at £50 each. If the building's assets already passed to the Crown, court restoration runs £1,000–£1,700+ and takes months.

Blocks that drop their managing agent report saving upwards of £1,000 per flat a year. FreeholdMate is £120 total, for as many flats as you've got.
Pricing

One price. Every building.

No flat count, no calculator, no upsells. One plan, everything included.

Free to set up and use — you only pay when you're ready to actually file something.

The Whole Pot

Every feature, one price, whatever the size of your building.

Get started

✓ Nothing to pay until the day you actually file something.

£120/ year
per building, whatever its size
+ £50 Companies House filing fee, passed on at cost
Share transfers £20 each
  • Full registers and records
  • Confirmation statement: checklist, chasing & filing sorted
  • Share transfers & stock transfer form — £20 each
  • Deadline reminders + calendar invites
  • Strike-off monitoring
  • Ask your lease anything, as often as you need
  • Officer appointment & resignation workflows
  • Document vault — 100MB, around 20–40 scanned leases
  • Priority email support
  • As many directors as muck in — no per-seat fee

One price, whatever your flat count. Companies House's own £50 filing fee is separate, and we pass it on at cost. Recording a share transfer and generating the J30 is £20 a time.

Get started

Stop being the only one who remembers this is due.

Enter your company name or number and we'll pull your building off the Companies House register — you'll see what's on file before you're asked for anything.

Free to set up. You only pay when you're ready to file something.

Read the FAQ
Who's behind this

Built by two people who were doing this the hard way ourselves.

We're Molly and Rhys. We run our own building's freehold company, the same way you probably run yours: directors who never asked to be company secretaries, fitting it in around everything else.

We built FreeholdMate because we needed it for our own block first. The registers, the reminders, the "wait, who's actually still a director" moment before a confirmation statement was due. We lived all of it before we wrote a line of code to fix it.

It's open now to other self-managed buildings. We're still early, and we'd rather hear what's missing than guess — so if something doesn't fit how your block works, tell us and we'll look at it.

Molly & Rhys

Security & data

It's your building's data. We treat it that way.

Encrypted, hosted in the UK

Documents, correspondence addresses and lease Q&A are encrypted at rest, with TLS protecting everything in transit. Hosted in the UK — the only thing that ever leaves is a lease question you choose to ask our AI. Our Privacy Policy names every provider we use.

Payments via Stripe

Every card payment is handled entirely by Stripe. We never see or store your card details. None of it touches our servers.

No lock-in, ever

Export everything as a ZIP or delete your data outright, any time. Cancel your subscription whenever you like.

Nothing filed without a green light

We show you exactly what's being submitted before it goes to Companies House, and until every director's ID is verified, nothing can go anyway.

We're ICO registered (reference ZC224240) and working through Companies House ACSP/AML authorisation as we scale. See our Privacy Policy and Terms for the full detail on where things stand today.

Questions, answered

Before you ask in the comments

We get everything ready (checklist done, registers matched, nothing outstanding), so filing becomes a five-minute job once every director's signed off. Nobody on our team ever handles your company's Companies House authentication code — filing is automated on our end, not done manually by a person. Until our own Companies House agent registration is complete, ready-to-go submissions queue and go out the moment it lands, rather than being filed by hand in the meantime. Either way, you see exactly what's being sent before it goes anywhere.

You always do. We show you the filing before it goes and wait for your go-ahead. Nothing's ever sent to Companies House without you seeing it first.

No. We help you stay organised, hit your deadlines and get things filed correctly. For anything about disputes, forfeiture or a genuinely tricky lease clause, talk to a solicitor. Our AI lease reader says so too, if you ask it something like that.

Documents and sensitive details (correspondence addresses, registered emails, lease Q&A) are encrypted at rest. Nothing about your building leaves our systems except the odd question you choose to ask our AI about your own lease.

Yes, any time. The Registers page has an "Export as CSV" button that gives you every director, member and PSC on record. No support ticket, no waiting, no lock-in.

Yes. Same registers, same Companies House obligations. Right to Manage companies fit this just as well as share of freehold ones.

Not for the price. It's one flat fee whether you're a four-flat conversion or a forty-flat block. A bigger building just means more rows in your registers, not a bigger bill.

No. Creating an account, connecting your building, and using the registers, reminders and document vault are free — for as long as you like, no card needed. The only time you need an active subscription is the moment you actually go to file something with Companies House: a confirmation statement, a share transfer, that kind of thing. Have a proper look around first; pay once we're actually doing filing work for you.

Free guides

The bits people actually get stuck on

Plain-English answers to what comes up most, written for volunteer directors rather than for accountants.

How to file a confirmation statement (CS01)

The £50 fee, the 14-day window, personal codes, and what to fix before you submit.

Your confirmation statement is overdue

No automatic fine, but the strike-off risk is real. What Companies House does next, in order.

Can a company be struck off for a late filing?

Yes, and here is how long it takes, plus every point where you can still stop it.

How to check your building's strike-off risk

What a warning looks like on the public register, and how to keep an eye on it after.

Transferring a share when a flat is sold

The stock transfer form (J30), the member register, and the 25% check most boards miss.

The company secretary role, explained

Do you even need one, who can do it, and what the job actually involves. Our full guide.

What actually predicts a strike-off

We checked thousands of self-managed buildings. Two things stood out, and neither is size.

Read all 24 guides